A Simpler Approach to Securing Grant Letters of Support

How Providing Your Partner With a Draft Can Help Make the Process Easier

Many federal, state, and private grant programs require agencies to demonstrate collaboration through letters of support, certifications, memoranda of understanding (MOUs), or other documentation.

For public safety agencies, obtaining these documents can become a last-minute challenge. A recent resource from GrantFinder, available through our grant assistance program from our partners at Police1.com/Lexipol, offers a simple way to make the process easier: give your partner a draft letter or concise project fact sheet instead of simply asking them to write a letter.

Make It Easy for Partners to Support Your Project

Providing a partner with the key details allows them to quickly review the project, make any necessary changes, and return a signed letter. Providing them with a draft Sample Letter of Support (Lexipol) that has been filled in with the below information makes it even easier for partners.

A useful fact sheet can include:

Agency information: Agency name, leadership, contact information, personnel, and population served
Grant information: Program name, funding agency, purpose, deadline, amount requested, and project period
Existing partnership: Previous collaboration, joint investigations, task force participation, training, information sharing, or existing agreements
Project overview: The public safety need, why funding is necessary, and expected outcomes
Funding request: Major budget categories such as equipment, technology, personnel, or training
Partner’s role: How the organization will contribute through training, information sharing, technical assistance, operational support, or other activities

Partners may include other law enforcement agencies, prosecutors, emergency management organizations, universities, nonprofits, regional task forces, technology partners, and other organizations involved in the project.

Why It Matters

According to GrantFinder, preparing this information in advance can:

Reduce the time partners need to prepare a letter
Improve the accuracy and consistency of project information
Clarify the partner’s role in the project
Help ensure required documentation is completed before the deadline
Create a repeatable process for future grant applications

Most importantly, don’t wait until the application deadline is approaching. Identify required partners early and give them the information they need to provide meaningful support.

A strong letter of support should do more than say an organization supports the project. It should demonstrate why the partnership matters and explain how the partner will contribute to the project’s success.

Source & Industry Insight

This article was informed by “Developing Strong Letters of Support for Grant Applications,” published by GrantFinder Staff on August 10, 2026. GrantFinder is part of the free grant resources we provide through our grant partners at Police1.com/Lexipol.

Read the original GrantFinder article

Grant requirements vary by funding opportunity. Agencies should always review the official grant guidelines for specific documentation requirements.

Need Help Getting Started?

At Patrol PC®, we know the grant process can be overwhelming. That’s why we’ve partnered with Police1/Lexipol to provide NO-COST Grant Assistance to our law enforcement customers.

What you’ll get: